Meeting Prep Autopilot

Never walk into another meeting unprepared. Your AI assistant will automatically scout your calendar, research attendees, and deliver personalized briefings straight to your phone 30 minutes before every call.

What You'll Build

• Automatic calendar scanning that detects upcoming meetings and extracts participant details
• Intelligent attendee research using email history and web search to build context profiles
• Pre-meeting briefings delivered via Telegram with key talking points, recent interactions, and agenda insights
• Customizable briefing formats tailored to different meeting types (1:1s, client calls, team meetings)

Requirements

• Plugins: Google Calendar, Email, Telegram
• Setup time: 10 minutes
• Get these plugins: lobstash.ai

Step-by-Step Setup

1. Connect Your Calendar

First, grant your AI access to read your calendar events and attendee lists.

``` "Set up calendar access so you can read my upcoming meetings. I want you to check for events in the next 48 hours and extract attendee email addresses." ```

Your AI will connect to Google Calendar and confirm it can see your events. Test this by asking it to list tomorrow's meetings.

2. Configure Email Context Scanning

Enable your AI to scan email history for previous interactions with meeting attendees.

``` "When preparing for meetings, scan my email history for the past 30 days to find previous conversations with attendees. Look for project updates, decisions made, and any open questions or action items." ```

This gives your AI the context it needs to craft relevant briefings based on your actual relationship history.

3. Set Up Automated Briefings

Create the automation rule that triggers briefings 30 minutes before each meeting.

``` "Create an automation: 30 minutes before any calendar event with external attendees, send me a Telegram message with:

• Meeting title and participants
• Recent email context with each person
• Key talking points based on email history
• Any pending action items or decisions
• Suggested conversation starters" ```

4. Customize Briefing Formats

Tailor the briefing style for different meeting types to maximize relevance.

``` "For client meetings, focus on project status, deliverables, and relationship management. For internal meetings, emphasize decisions needed, blockers, and action items. For networking calls, highlight mutual connections and conversation starters." ```

5. Test and Refine

Run a test with an upcoming meeting to fine-tune the briefing content and timing.

``` "Test this automation with my next meeting. Send me a sample briefing now so I can review the format and content quality." ```

Pro Tips

• Set VIP lists for key clients or colleagues who deserve extra detailed briefings with recent news mentions or social media activity
• Create meeting templates for recurring meeting types (weekly 1:1s, project reviews) with consistent briefing structures
• Use smart filtering to avoid briefings for routine internal meetings where prep isn't needed
• Archive briefings in a dedicated Telegram chat or note-taking app for future reference and relationship building

The goal is to walk into every meeting feeling prepared and confident, with relevant context at your fingertips. Your AI becomes your personal meeting research assistant, working behind the scenes to make you look sharp and engaged.